Free Construction Project Budget Template

Side-by-side columns for budgeted estimates and actual expenses so you can compare in real time as the project progresses.

Benefit: Instantly spot variances, catch overruns early, and make data-driven decisions before small problems become expensive ones.

Organized by construction phase (pre-construction, site work, foundation, framing, MEP, finishes, and closeout) with subtotals per phase.

Benefit: See exactly where your money goes at every stage, making progress billing and draw requests straightforward.

Separate line items for materials, labor hours, equipment rentals, and subcontractor costs so nothing gets lumped together.

Benefit: Pinpoint which cost category is driving overruns and negotiate better rates with clear historical data.

Dedicated contingency reserve row with automatic percentage calculation and remaining-balance tracking as contingency gets allocated.

Benefit: Keep your safety net visible and know exactly how much cushion remains at any point in the project.

A companion section to log approved change orders with their cost impact, automatically rolling adjustments into the master budget total.

Benefit: Eliminate the confusion of tracking change orders in a separate file. Everything stays in one place.

Works in Microsoft Excel and Google Sheets with no macros or plugins required. Pre-formatted cells, formulas, and conditional formatting included.

Benefit: Open it, fill it in, and share it with your team or client. Zero setup time.

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